Chase fewer invoices. Get paid faster.
Late payments are a cash flow problem with a software solution. We build automated invoicing systems that generate, send, chase, and reconcile invoices — without your team spending their Friday on it.
The problems that bring clients to us
These are the three most common situations we hear from businesses before they commission a custom solution.
Invoice creation takes your Friday afternoon
Manual data entry from project time logs, hand-building PDFs, getting internal sign-off before sending — for every single client, every single billing cycle. Hundreds of hours a year on work that software should handle.
30% of invoices arrive late — or go unpaid
No automated reminders. No visibility on overdue amounts without pulling a report. Chasing clients for payment feels uncomfortable, so it gets delayed, and the delay compounds.
Reconciling payments takes days every month
Bank statements don't match invoice numbers. Partial payments aren't tracked. Write-offs are manual. Your accountant spends a week on end-of-month reconciliation that should take an afternoon.
What We Build
Invoicing that runs itself — and syncs with your accounts
We build an invoicing engine that generates from project data, sends on schedule, chases automatically, and reconciles against your accounting software in real time. You manage by exception, not by spreadsheet.
What's included
- Automatic invoice generation from project milestones or recurring schedule
- Branded invoice templates with configurable payment terms
- Automated reminder sequences at 7, 14, and 30 days overdue
- Payment links via Stripe, GoCardless, PayPal, and bank transfer
- Two-way sync with QuickBooks, Xero, and FreshBooks
- Real-time payment dashboard: outstanding, overdue, paid by client
What we scope engagements like this to achieve
- 12 → 6 days
- Average payment time
- 89%
- Reduction in overdue invoices
- 8 hrs/mo
- Saved on reconciliation
- $94K
- Recovered in first year
Illustrative targets based on projects of this scope — we'll set the real numbers for your business in the discovery call, not after signature.
Industries we serve
Tech stack
Compliance standards
What businesses ask us before they start
Can this generate invoices from our project management tool?
Yes. We integrate with Asana, Monday.com, Jira, and most PM tools with an API to pull time logs and milestone data automatically. You close a milestone — the invoice generates itself.
We already use Xero — can this work with it?
Yes. We build a two-way sync with Xero (and QuickBooks, FreshBooks). Invoices created in the system appear in Xero. Payments reconciled in Xero update the dashboard. No double-entry.
What if a client disputes an invoice?
Every invoice has a full audit trail: when it was generated, sent, viewed, and whether it was opened. That data is available to share with clients or use in dispute resolution.
Can it handle multi-currency invoicing?
Yes. We support USD, CAD, GBP, EUR, and any currency Stripe supports. Currency conversion and display is automatic based on client location.
How long does this take to build?
A standard invoicing automation system with Stripe and one accounting integration takes 4–6 weeks. With multiple payment methods and multiple accounting integrations, typically 6–8 weeks.
Ready to stop doing this manually?
The first call is with a senior engineer — not a sales rep. We'll review your situation and tell you honestly whether custom software is the right solution, what it would take to build, and whether we're the right team for it.
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