Automate new-hire onboarding from offer acceptance to day one
New employee onboarding shouldn't cost 12 hours of HR admin per hire. We build systems that handle the paperwork, the account provisioning, the welcome sequences, and the compliance forms — automatically, from the moment an offer is accepted.
The problems that bring clients to us
These are the three most common situations we hear from businesses before they commission a custom solution.
A new hire sits idle for 3 days waiting for access
IT tickets, software licences, email setup — all manual, all bottlenecked on one person who is also handling three other things. The new hire's first week impression is waiting, not contributing.
Compliance documentation lives in someone's downloads folder
Signed contracts, right-to-work checks, DBS certificates — unstructured, hard to audit, impossible to find when you need them. One employment tribunal and you're searching email for a document from 2021.
Offboarding gets forgotten and creates security risks
Offboarding steps aren't followed consistently. Access gets left open. Equipment isn't always returned. One former employee with an active Salesforce login is one bad week away from a serious incident.
What We Build
HR automation from offer acceptance to exit interview
We build a complete HR automation layer covering the full employee lifecycle: onboarding, leave management, performance check-ins, and offboarding — with full compliance logging and GDPR-appropriate data handling.
What's included
- Digital onboarding workflow triggered automatically by offer acceptance
- Automated document collection with e-signature integration
- IT provisioning checklists with automatic ticket creation
- 30/60/90-day check-in sequences for new hires
- Leave management with manager approval flows and calendar sync
- Offboarding workflow: access revocation, equipment tracking, exit interview
What we scope engagements like this to achieve
- 12 hrs → 45 min
- Per-hire onboarding time
- 100%
- Compliance document completion rate
- Zero
- Missed offboarding steps
- 4.7/5
- New hire satisfaction score
Illustrative targets based on projects of this scope — we'll set the real numbers for your business in the discovery call, not after signature.
Industries we serve
Tech stack
Compliance standards
What businesses ask us before they start
We already use BambooHR — can this integrate with it?
Yes. We integrate with BambooHR, HiBob, Personio, and most HRMS platforms. We add the automation layer on top — triggering IT provisioning, document collection, and check-in sequences from HRMS events.
How do e-signatures work for compliance documents?
We integrate DocuSign or HelloSign. Documents are generated with the correct employee data, sent for signature, and archived automatically. Every signing event is timestamped and logged for audit purposes.
Is this GDPR compliant for UK and EU employees?
Yes. We apply data minimisation, retention periods, and right-to-erasure workflows from the start. UK employees' data stays within UK-region infrastructure if required.
Can we set up different onboarding flows for different roles?
Yes. We build role-based workflow templates — the onboarding checklist for a developer is different from the one for a sales rep. Each template is configurable by your HR team without a developer.
How long does this take to build?
A full onboarding-to-offboarding system typically takes 6–10 weeks. An onboarding automation add-on to an existing HRMS is usually 3–4 weeks.
Ready to stop doing this manually?
The first call is with a senior engineer — not a sales rep. We'll review your situation and tell you honestly whether custom software is the right solution, what it would take to build, and whether we're the right team for it.
US · CA · UK · Response within 8 business hours